Terms and Conditions

1. INFORMATION PRIOR TO THE FORMALIZATION OF THE CONTRACT

This contract may be formalized in English.

In order to formalize this contract, you must follow the following steps:

1.- You must access the website: https://www.grinconferenes.org/

2.- Start the registration procedure https://www.grinconferenes.org/register/

3.- Choose the type of ticket you want to buy.

4.- Start the payment procedure.

5.- Fill in all the requested data.

  • If you register as a student, you must first send the supporting document using the relevant form shown on the register page . If this requirement is not met, the full registration price will be applied.
  • If you register as a participant presenting a poster, you must first send the supporting information using the relevant form shown on the register page . If this requirement is not met, the full registration price will be applied.

6.- Choose the payment method.

7.- Accept the privacy policy and the general contracting conditions and make the payment.

8.- Once the payment has been made, you will receive a confirmation email to the email address provided during the registration procedure with your ticket.

9.- The document will be filed in our system. To access it or to correct errors, please contact us at the following email address register@grinconferences.org.

2. IDENTIFICATION OF THE PARTIES

On the one hand, GRIN EUROPE,  with address 16 Allée de l’ Orne Champenoise, 72550, Fay, France, a registered non-profit association, with nº W723016131.

On the other, the user, whose data is that which appears in the attached form, who declares that he is of legal age.

3. OBJECT OF THE CONTRACT

This contract is for the purchase and sale of tickets for the 7th European GRIN Conference to be held on October 17th to October 19th, 2025.

The ticket, in addition to the face-to-face attendance at the conference, includes printed materials, coffee breaks and meals for the entire conference.

4. PRICE

  • EARLY BIRD REGISTRATION FEE: €125

Early bird ends on August 31th, 2025, at 23.59 CEST.

For all participants, including families, researchers and clinicians. Not for PhD students, poster presentation or speakers.

  • STANDARD REGISTRATION FEE: €160

From September 1st 2025

For all participants, including families, researchers and clinicians. Not for PhD students, poster presentation or speakers.

  • POSTER SESSION REGISTRATION FEE: FREE (with discount code)

Participants who would like to present a Scientific Poster can request a discount code by completing the Poster Registration form. Once the form is submitted and reviewed, a discount code will be generated and sent to the email provided in the form. With this code you will be able to complete the registration process.

  • PhD STUDENTS REGISTRATION FEE: €90 (with discount code)

ONLY for students who are NOT presenting a poster. To get a special discount, students must request a discount code by completing the Student Registration Form.  Once the form is submitted and reviewed, a discount code will be generated and sent to the email provided in the form. With this code you can complete your registration.

Registration fee includes face-to-face attendance to the conference, printed materials,coffee breaks and Friday and Saturday dinners.

  • ONLINE ACCESS: FREE

ONLINE ACCESS is limited to the sessions on Saturday and Sunday. Participants will be able to interact with the speakers through the Zoom chat during the Q&A sections. Registration for online access is free and an access link will provided 10 days prior to the conference. 

5. METHOD OF PAYMENT

You can pay for the selected tickets through the Stripe system.

6. REQUIREMENTS AND CONDITIONS FOR PARTICIPATION IN THE CONGRESS

The user is obliged to:

a.- Make the payment of the purchased products.

b.- Provide adequate and true information in the registration procedures.

c.- Respect the physical and logical systems of GRIN EUROPE, its suppliers or third parties, being prohibited from introducing or spreading computer viruses or any other physical or logical systems that are likely to cause the aforementioned damage.

d.- Do not resell the tickets purchased.

e.- Respect always the security recommendations made by the personnel hired by the congress organizers.

f.- All refund requests will be considered on a case-by-case basis. Depending on the circumstances, a partial or full refund may be granted. Please note that any bank charges or transaction fees associated with ticket purchases and refunds are non-refundable and will be deducted from the refund amount. For participants outside the SEPA zone, additional transfer fees may apply. We will not be able to process any refunds after October 6th, 2025

7. OBLIGATIONS OF GRIN EUROPE

GRIN EUROPE is obliged to:

a.- Allow access to the congress to people who have a legally acquired ticket. GRIN EUROPE is not responsible for any problems caused by the duplication or illegal sale of tickets. If duplicate copies appear, GRIN EUROPE reserves the right to take appropriate legal action and deny access to the site.

8. JURISDICTION AND APPLICABLE LAW

The relationship between GRIN EUROPE and the user will be governed by current Spanish regulations and any dispute will be submitted to the Courts and Tribunals of Barcelona.

9. Exoneration Clause – 7th European GRIN Conference

 The organizers of the 7th European GRIN Conference will make every effort to ensure a safe, healthy, and well-organized event. However, in the event that the conference must be canceled due to unforeseen circumstances beyond the organizers’ control, including but not limited to natural disasters, pandemics, government restrictions, extreme weather, transportation disruptions, strikes, or other force majeure events, the organizers will only be responsible for reimbursing the admission fee. Any other costs incurred by participants, such as travel, accommodation, or personal expenses, will not be covered by the organizers.

Additionally, while the organizers strive to create a secure environment, they cannot accept responsibility for any incidents, accidents, or losses that may occur at the conference venue, including the hotel, that are beyond their direct control. This includes but is not limited to issues such as food poisoning, plumbing failures, power outages, or other facility-related problems. Participants are therefore strongly advised to take out personal travel insurance that includes a cancellation clause and any necessary coverage for unforeseen incidents.

Participants are strongly adviced to bring proof of valid European health coverage and to ensure that their health insurance covers the full cost of any medical treatment required in Italy. The organizers will not be responsible for any medical expenses incurred during the conference.

Furthermore, except for the researchers and clinicians attending the conference, there will be no dedicated medical doctor on-site for medical emergencies. In case of a medical emergency, participants should seek assistance from local healthcare providers. Details of the nearest hospitals as well as the European Emergency Number (112) are provided in the Conference Website: https://grinconferences.org/

The organizers are not responsible for the loss, theft, or damage of personal belongings during the conference, including within the hotel and conference venue. Participants are advised to take appropriate precautions and consider additional insurance if necessary.

All participants are expected to follow local laws, venue policies, and conference rules. The organizers will not be held liable for any consequences resulting from misconduct, non-compliance, or illegal activity by participants.

The organizers also reserve the right to modify the conference schedule, speakers, or venue if necessary due to unforeseen circumstances. Any such changes will be communicated as soon as possible, but the organizers accept no liability for resulting inconveniences or costs.

 

Website Legal Note and Conditions of Use

1. IDENTIFICATION OF THE HOLDER OF THE DOMAIN

In compliance with the duty of information contained in article 10 of Law 34/2002, of July 11, on Services of the Information Society and Electronic Commerce, find the following data published below.

The owner of this website is: GRIN EUROPE with address in 16 Allée de l’ Orne Champenoise, 72550, Fay, France. A registered non-profit association, with nº W723016131

  • Contact email: info@grinconferences.org

2. CONDITIONS OF USE OF THE WEB.

A user will be understood as the person who accesses and makes use of this website. The user by the mere fact of being accepts these conditions of use.
The user assumes responsibility for the use that he may make of this website. This responsibility extends to the registration that is necessary to access certain services and content. The user will be responsible for providing truthful and lawful information in the registration process.

The user undertakes to make appropriate use of the contents and services that GRIN EUROPE offers through this website and, by way of example but not limitation, not to use them to:

  • Causing damage to the physical and logical systems of GRIN EUROPE, its suppliers or third parties, introducing or spreading computer viruses or any other physical or logical systems that are likely to cause the aforementioned damage.
  • Attempt to access and, where appropriate, use the email accounts of other users and modify or manipulate their messages. The publication in our web spaces of content that violates the principles listed below is prohibited, reserving the domain titles the exercise of as many actions as may be appropriate in law against those responsible for its publication.
  • Safeguarding public order, criminal investigation, public security and national defense.
  • The protection of public health or natural persons who have the status of consumers or users.
  • Respect for the dignity of the person and the principle of non-discrimination for reasons of race, sex, opinion, nationality, disability or any other personal or social circumstance.
  • The protection of youth and childhood.
  • Respect for the autonomy of the affected person’s will.
  • Respect for the intellectual property of what is published.
  • In general, respect for the current legislation.

GRIN EUROPE reserves the right to withdraw all those comments and contributions that violate respect for the dignity of the person, that are discriminatory, xenophobic, racist, pornographic, that attempt against youth or childhood, order or public security, or that, in its judgment, were not suitable for publication.

In any case, the owner of the domain will be responsible for the opinions expressed by users through forums, chats, or other participation tools that may be incorporated into this website.

2.1. USE OF PASSWORDS

To access specific content, a user code and a password must be included.

We inform you that passwords are personal and non-transferable. The user is solely responsible for the consequences that may arise from the use of their password.

For any incident with passwords, you can contact info@grinconferences.org

3. – INTELLECTUAL AND INDUSTRIAL PROPERTY

GRIN EUROPE is the owner of all the intellectual and industrial property rights of its web pages, as well as of all its content, for which all reproduction, distribution and total or partial public communication of its content is expressly prohibited without express authorization of the owner.

4.  RESPONSIBILITY

The owner of the domain will not be responsible for damages that may arise from telephone interference or breakdowns, disconnections in the electronic system, the presence of computer viruses, malicious programs or any other factor beyond its control.

It will also not be responsible for the contents or systems of third parties connected to its domain.

GRIN EUROPE reserves the exercise of the corresponding legal actions against those who violate these conditions.

5. MODIFICATIONS OF THE PRESENT CONDITIONS AND VALIDITY

GRIN EUROPE may modify these conditions at any time, without prior notice, publishing its modifications as they appear here. Once modified, these conditions will cease to be valid and will be replaced by their modification.

6. APPLICABLE LEGISLATION AND JURISDICTION

The relationship between GRIN EUROPE and the user will be governed by current Spanish regulations and any dispute will be submitted to the Courts and Tribunals of the city of Barcelona.